Sun 16th Jun 2024 Area 13 SEIB Horse Trials Qualifier 2024

Schedule

British Riding Clubs 

Areas 6, 11 & 13 

Horse Trials Qualifier Schedule

Sunday 16^th June 2024

Munstead Horse Trials, Heath Farm, Godalming, Surrey GU7 1UN

What3words - https://w3w.co/rates.event.fines 

(Championships held 2nd – 4th August 2024 Swalcliffe Park, Grange Farm, Swalcliffe, Banbury, OX15 5EX)

Eligibility for all classes can be found in the current BRC Handbook. Eligibility will be taken from the close of pre-entries. All competitors must be registered members on the BRC membership platform (Sport:80) the last working day before the competition date. Anyone failing to meet the eligibility criteria will be disqualified and informed by BRC HQ when the results are processed.

Please note that classes may run in a different order to what is listed on the schedule - any time requests rider’s may have can be added when you make your entry.

This competition will run under BRC Rules, anyone in attendance will be bound by the BRC Code of Conduct. It is important that all competitors are aware of the rules relating to this competition – please see the current BRC Handbook and also the BRC Rule Amendments and Changes Document which can be found at the link below: https://www.bhs.org.uk/british-riding-clubs/brc-handbook/

All BRC code of conduct rules must be observed at the event unless the venue/organiser has given specific instructions that are still in line with health and safety guidelines. This includes: the welfare of the horses and ponies; the conduct of members, officials, volunteers and representatives; safeguarding and equality and diversity as well as social media and discipline For further information on the BRC codes of conduct please see the BRC handbook. 

Entries:

All entrants must submit a pre-entry to BRC (fees can be found in the current BRC Handbook) by 25^th May 2024 (21 days before the event). Pre-entries can be made via the pre-entry website https://brc.bhs.org.uk/login Late pre-entries may be accepted at the discretion of the organiser with a late surcharge of £5 per individual and £10 per team (payable to BRC HQ) if space permits. Late entries cannot be guaranteed and therefore must not be paid for until approval from the organiser has been gained.

Making a Pre-entry constitutes a binding obligation to pay the competition organiser an additional entry fee irrespective of whether the club and/or Individual compete or not. Failure to pay this additional fee could result in the club and/or individual being banned from competitions in future years at the discretion of BRC (Rule G2.2)

If the date of the qualifier is cancelled for any reason and rescheduled within 21 days, the close of pre-entry will remain. If the qualifier is rescheduled for more than 21 days after the original date, entries will re-open. Late entry fees will not be refunded.  Eligibility is taken from the close of pre entry from the original date the qualifier is scheduled for. Pre-entries that cannot attend the new date may be issued a credit note but the Team Manager must inform the office in writing before the cut-off date which the area will be informed of upon rescheduling.

Area Entries

After a pre entry has been made, the designated club member who is in charge of organising the team/individual taking part in the event must also ensure an area entry is made (to the event itself). If a pre entry is made, clubs are agreeing to a binding constitution which means they must make an area entry payable to the designated account, regardless of whether or not the team/individual competes. 

The closing date of entries is 2^nd June,

 All entries to be made online at https://www.myridinglife.com/eventdetails.aspx?id=466941 

HORSES MUST BE ENTERED UNDER THEIR PASSPORT NAME

Please select the height that you wish to enter and also whether senior or junior. Then further on through the entry process you will have boxes to fill in to say whether you are part of a team or an individual and also which area and club you are, as well as team name, commentary notes, timing requests etc. Please ensure all these boxes are filled out so that we can sort you into the correct sections on the day. 

Entries will not be accepted if BRC has not received a Pre Entry. 

Volunteers will be required from each club to run this event – jump judging, pole picking, dressage stewarding, writing and sheet collecting. The volunteer coordinator contact details for your club for this event will be required on the entry form. The more clubs/teams that enter, the less time you will need to spend volunteering! You will then be contacted to see which jobs you would prefer – they will be filled on a first come first served basis!

Entry Restrictions:

Horses can only enter once, so no horse can be ridden in two classes, with riders competing in consecutive heights only. (i.e. 80cm and 90cm) for 70cm entries, riders who have competed at BE90 or BRC90 HT in the current year at the close of entries, and horses can be registered with BE however are not to have any points and cannot have competed at BE90 or BRC90 HT in the previous or current calendar year. For further eligibility queries, please see the BRC hand book, 

BRC have adjusted the numbers to qualify due to requests from many areas. For further information on the numbers to qualify for BRC championships, members are advised to review the BRC 2024 handbook.

Withdrawals and Cancellations:

BRC will credit note at their discretion, should the team manager need to withdraw any members from competition, it is up to the discretion of the organiser for refunds. If the event is cancelled and rescheduled within 21 days of the original event then all entries will remain and be carried over to the new date, with pre entries for the qualifier NOT re-opening. If the new qualifier date is more than 21 days after the original date, then pre entries will reopen and close again 21 days before the new qualifier date. Those unable to make the new date have 14 working days to claim a credit note from BRC. Eligibility will taken from the close of the new entries date. 

Withdrawals asap, by emailing becca@munsteadhorsetrials.co.uk. 

For any qualifier that is cancelled and not rescheduled, clubs will have 14 working days from the date of cancellation to claim a credit note from BRC.

Hats

All hats must have a visible PINK BRC/BE/PC hat tag in place before they are worn on the showground, to show that they meet the current safety standards. There will be a trained official available on the day to do this for you if your hat does not currently have one. For up to date hat rules please see the current BRC Handbook. Hats must NOT have a fixed peak in any discipline where there are fixed cross country fences involved, however fixed peaks can be used, for dressage and show jumping ONLY.

Body Protectors

A body protector is obligatory in all cross-country competitions. Please see the current BRC Handbook for details on up to date standards.

Riders wearing Exo Body Cage protectors must inform the secretary at all events, so as paramedics can be informed.

Please note that from 1^st January 2024 the BETA 2009 Level 3 Purple Label is no longer an accepted standard in BRC competitions. The Blue 2018 Level 3 Label is now the only accepted standard for body protectors.

Flu Vaccinations & Microchips

Your horse must have up to date influenza vaccinations following rule G7 in the current BRC Handbook. There is also an excel date checker spreadsheet available to download on the BRC website.  It is compulsory for all horses to be microchipped. It is the rider’s responsibility to ensure the horse is chipped and it is traceable.

From the 1st of January 2024 BRC have updated their initial vaccination rules, which can be found below. Competitors should note this is only for new courses starting from 1st January 2024. 

Vaccinations started prior to this date can follow either interval guidance below.

If your vaccination is out of date and the course needs to be restarted, then you must apply for a yellow card from BRC/will be given a yellow card at the qualifier by the official steward. This will enable competitors to  continue competing but ensure that they must follow up on the vaccination. 

Horses and ponies cannot be vaccinated within the 6 days before competition.

Horses passports to be checked at the Secretary on arrival to the event. It is the team managers responsibility to check that they are all up to date and correct before the day.

Health and Safety

Further information on BRC’s health and safety guidelines can be found in the BRC handbook.

The organisers oversee ensuring the appropriate health and safety precautions are being observed. Competitors, visitors, and officials are responsible for ensuring they all individually follow any and all guidelines put forth by the organiser / venue to ensure the health and safety of everyone present. 

• This event is being run in conjunction with Munstead Unaffilated Horse trials. There will be classes open to all running on the same day if space allows.

BRC Code of Conduct

The BRC Code of Conduct includes the welfare of the horse/pony; conduct of members, officials, volunteers and representatives; safeguarding; equality and diversity; good conduct and discipline; and the BRC social media policy. Examples of the code of conduct can be found in Section 1, pages 3 through to 12 of the BRC Handbook. 

Members should ensure that they are up to date with the BRC code of conduct to encourage a smooth competition.